Policies & Procedures
Students can find a complete listing of all academic policies and procedures in the UCF Undergraduate Catalog. Brief explanations of key policies and procedures for first-year students are provided below.
Students are able to Drop/Swap and Add courses beginning at their enrollment appointment time through the respective published deadlines for Drop/Swap and Add that occur during the first week of class. Newly admitted students will begin registration at their orientation date. Students do NOT incur any financial or academic penalty for dropping or adding courses through the published deadlines. Drop/Swap and Add is completed on myUCF through the Student Self Service Center.
A student has the opportunity to withdraw from a class or classes once the drop/swap period for that semester has ended through the published withdrawal deadline. A "W" will appear on the student's transcript, but his or her GPA will not be affected. There is no refund of tuition when a student opts to withdraw from a course. A withdrawal is completed on myUCF through the Student Self Service Center.
No withdrawal is permitted after the deadline except in unusual circumstances such as serious medical problems. Unsatisfactory academic performance is not an acceptable reason for withdrawal after the deadline. Students who stop attending classes are not automatically withdrawn. Students who need to petition for a late withdrawal or medical withdrawal should consult Academic Services for additional information.
Students should check with their academic advisor and the Office of Student Financial Assistance regarding ramifications of course withdrawal on their degree progress and potential impact on their financial aid including the Florida Bright Futures scholarship. For students residing on-campus, speak with Housing and Residence Life regarding impact of withdrawing on your rental agreement.
Grade Forgiveness is the opportunity to retake a course and earn a grade that will be substituted for the previous grade in the UCF and overall cumulative grade point averages. The use of Grade Forgiveness is limited to two (2) times during a student's undergraduate career. Grade Forgiveness attempts can only be used on courses taken and repeated at UCF. The deadline to apply for grade forgiveness is the withdrawal deadline during the semester that the class is repeated. Students can apply for Grade Forgiveness on myUCF through the Student Self Service Center. Students are also able to apply for grade forgiveness in person at the Registrar's Office.
Students are able to change or add a major and complete a minor/certificate declaration on myUCF through the Student Self Service Center. Most change of major and minor/certification declaration requests are automatically approved, but may take up to 48 hours to fully update on myUCF. For those programs that are not automatically approved you will be contacted by the respective department of the major, minor, or certificate.
When changing or adding a major that is restricted or limited access (for example General Business or Radio-Television) student should select the “Pending” version of the major until they have completed the program admission requirements for the respective major.
In 2009, the Florida Legislature implemented Section 1009.286, Florida Statutes to encourage students to complete their baccalaureate degree as quickly and efficiently as possible and established an Excess Credit Hour Surcharge. The bill requires universities to add a surcharge to each credit hour taken in excess of the total number of credit hours required to complete the degree being pursued.
All students at the University of Central Florida are expected to offi¬cially declare a major prior to earning 45 college credit hours (this includes credits earned from CLEP, Dual Enrollment, AP and IB). An administrative Hold to prevent future university registration will be placed on the records of all students that have not declared a major. Students must meet with an academic advisor (within Student Development and Enrollment Services, the Colleges, or Regional campuses) to have the hold released.
A student is placed on academic probation when his or her UCF cumulative GPA drops below a 2.00. A student must receive at least a 2.00 term GPA in the following semester after being placed on probation to remain at the University. If a student fails to earn a term GPA of a 2.00, he or she will be disqualified from the University. Readmission into the University is never guaranteed. First-time-in-college (FTIC) students will be notified when they are placed on academic probation by an email message sent to their Knight's Email account at the end of the semester.
If a UCF student enrolls in college courses at another institution, the student must fill out the appropriate Transient paperwork. UCF students taking courses at another Florida Public institution are required to fill out an online transient form through the Florida Shines website. Students taking courses out of the state of Florida or at a Florida institution other than a public state university or community college must fill out the "Non SUS/Florida" Transient form which can be picked up in the Registrar's Office located in Millican Hall 161.
Completion of a transient form allows UCF to approve your course work and will ensure that approved courses will transfer back to UCF. In addition to filling out the appropriate transient form, students must also contact the Admissions office of the transient institution to complete any required paperwork (such as an admissions application) to enroll in courses at that institution.
Check out the following guides for help completing the online or paper transient forms: